QUACKERS

BREAKFAST & AFTER SCHOOL CLUBS

WOOLTON HILL JUNIOR & ST THOMAS' INFANTS SCHOOL

 

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How to Book

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Contract booking

 

Contract bookings are where parents commit to paying for the same sessions and days each week (term time only), irrespective of if they are used or not . This gives parents peace of mind that once they gain a place at club it remains theirs until they give notice to cancel.

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To request a place please

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1. Register Your Child with us (Click here).

2. Complete the CONTRACT BOOKING REQUEST FORM (Click here).

 

Terms and conditions applying to your contract can be found here

 

Submitting a Booking Request does not guarantee a place.  We will confirm availability with you. Once confirmed the contract will be binding and ongoing until notice to terminate the contract has been received or given. (see below).

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Contract Amendments & Cancellations

 

Permanent Cancellations

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• Permanent cancellations include:

  • Individual sessions (on an ongoing basis)

  • Specific days

  • Entire contracts

• These cancellations will permanently remove the relevant sessions from your booking pattern.

 

One-Off Absences

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• One-off sessions cannot be cancelled through your contract.

• If your child will not be attending a booked session, please inform us via the Summary tab on your homepage.
  ⚠️ Please Note: Marking absence this way does not remove the charge for the session.

 

Notice Period for Reductions

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• To cancel or reduce your regular booking pattern:

  • Provide at least five working term-time days’ notice within the previous month by please email us at:
    📧 info@quackersoutofschoolclubs.co.uk

  • Changes will take effect from the first Monday of the following month, provided the notice period is met.

 

Non-Attendance Policy

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• Sessions missed for any reason will not be credited.

 

Adding Sessions

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• To add sessions on a regular basis, please email us at:
  📧 info@quackersoutofschoolclubs.co.uk

 

We will then contact you to discuss availably and when we can start extra sessions from.

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Invoicing

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• Invoices are sent via email on the last day of each month, covering the upcoming month.

• Full payment is due by the 7th of the month to which the invoice relates.

• Invoices will list:

  • Dates

  • Session details

  • Costs

  • Child(ren) booked

 

To obtain a full session breakdown (e.g., for claims or reimbursements), do not cancel any sessions until after you've received your invoice.

 

Cancellations & Invoicing Notes

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• One-Off Absences:

  • If you report a session absence via the Summary tab, it will:

    • Still be charged.

    • Not appear itemised on your invoice.

  • To obtain a full session breakdown (e.g., for claims or reimbursements), do not cancel any sessions until after you've received your invoice.

• Permanent Cancellations:

  • Must be submitted via email with appropriate notice.

• No invoice reminders will be sent. Please review and pay invoices promptly upon receipt.

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Sessions Prices

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Below are our prices effective from 1st April 2026 for Contract bookings.

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