AFTER SCHOOL CLUB
HANNAH BALL SCHOOL
Please note that due to low numbers and to ensure the service can be provided indefinitely, children from Hannah Ball School are collected FROM HANNAH BALL SCHOOL and taken to KINGS WOOD SCHOOL which is just a 3 minute drive away. (see map below). We Do NOT charge any extra for collecting your child.
Registration and booking forms can be found below .
Ofsted Registration Number :EY545060
King's Wood School and Nursery
For Booking and Enquiries : 07841 018726 LINES OPEN MON - FRI 9.00AM -3.00PM
To speak to a Team Member at the Club during Opening Times: 07754 079363
Open till 6.00pm
Policies and procedures can be viewed here
Quackers After School Club can be found in the School Dining Room AT KINGS WOOD SCHOOL.
PICK UP DETAILS
Please come to the Schools Main Reception AT KINGS WOOD SCHOOL where you will find a door bell for Quackers on the right hand side.
HANDOVER WITH THE SCHOOL – ENSURING YOUR CHILDS SAFETY
We provide the school with a register of those attending to ensure your child reaches us safely.
Children are collected from Reception at Hannah Ball School once school finishes and are driven to Kings Wood School.
We provide Car Seats for the drive.
Should a child we are expecting not arrive at after school at the Club we will inform the School who will enact THEIR missing child policy.
Please let us know if possible by 12.00 noon if your child will not be attending THAT day. Failure to do this MAY see a £5 charge added to cover time wasted looking for your child/children and may result in the withdrawal of our services to you.
WE DO NOT TAKE ANY RESPONSIBILITY FOR A CHILD UNTIL THEY ARRIVE AT OUR CLUB.
The club is Managed by Tracey with the assistance of Bahia, both of whom are Paediatric First Aiders. Tracey is the Club's Designated Safeguarding Officer.
Once all children have arrived and the register has been taken, we all go outside and play until 4.30PM. This allows children to get some fresh air and give them the opportunity for physical activity such as football, skipping, rounders etc. We also have areas where the children can just sit and talk outside should they be tired after their day at School. During the warmer months we may also set up arts and craft activities outside.
We do ask that you send your child in with the appropriate clothing such as hat, coat, gloves and scarves during the winter and a hat during the summer as we will always try and get outside unless it is not safe to do so or is heavily raining.
Around 4.30PM a Snack is served where the children are encouraged to make their own choices as to what they eat whilst they sit in groups overseen by a Team Member and they are encouraged to prepare their own food in line with Ofsted best practice. Snack normally consists of a choice of two of the following foods being Rolls, Sandwiches, Wraps and Cracker Bread. For fillings there is always a choice of Ham slices, Chicken slices, Cheese, Quorn, Marmite, Jam and Honey. With every tea two varieties of Vegetables and two varieties of Fruit are offered.
Water is available throughout the entire session and during tea a choice of Water and Sugar Free Squash is provided. WE DO NOT provide biscuits or cake.
Please note that due to allergies of other children we CANNOT allow children to eat food brought in from outside the Club. Should you child have a certain food preference please inform us and we will do our best to accommodate them. We cater for all allergies and religious dietary requirements.
After Snack, the children will either have access to outside games or a choice of inside board games, arts and crafts, small world or space to sit quietly and read or do homework.
To use our clubs YOU MUST REGISTER ON OUR NEW BOOKING SYSTEM.
If you have more than 1 child you can add them once your account is set up on the Home Page of the Booking System. Please click the button at the bottom of this page to Register.
MEDICATION AT CLUB
We ask that if your child has medication such as an Epipen, that you supply us with the medication for safekeeping and you must complete and return to THE CLUB a hard copy of the Administering Medicine Form (Click here) along with any care plan that your child might have. We are unable to take your child without access to their medication.
MAKING A BOOKING
Please click the button at the bottom of the page to book.
We will publish dates one term at a time and in time for the Early Bird Deadline (see below).
Payment can be made via CREDIT OR DEBIT CARD, Childcare Vouchers or Tax-Free Childcare (TFC)
IMPORTANT - Childcare Vouchers and Tax-Free Childcare (TFC) If paying by Voucher or TFC, payments must be sent to us before they can be used to pay for any sessions. Please contact us should you need our voucher reference numbers.
Please allow 6 working days for Vouchers and TFC to reach us and be credited to your account. A credit balance will be displayed on your account once processed.
If using TFC for the first time, please email your name, child's name and TFC reference number to firstname.lastname@example.org so we can allocate your payment.
EARLY BIRD DEADLINE
From August 2021 the Early Bird Deadline will no longer be Half Termly and instead move to a Monthly pattern allowing parents to just pay for one month at a time and still benefit from the Early Bird Rate.
Bookings for the following Month must be made and paid for by 23.59Hrs on the 21st of the current month to qualify for the Early Bird Rate.
The LATEST you can add bookings for the following week is 23.59Hrs on the Sunday in the week PRIOR to the required session. You can however book in advance for any further dates.
Example - Bookings for Monday 13th September must be made by 23.59Hrs on Sunday 12th September.
Sessions cancelled with 15 or more days notice will be credited to your account. Credits are non refundable.
Sessions cancelled with less than 15 days notice will not be credited back.
We will not credit sessions for non attendance.
We have removed the option to cancel before the first day of term Free of Charge. This is now subject to the 15 days rule above.
Sessions must be cancelled by the user on the online booking system.
HOW TO CANCEL A SESSION?
Parent/carer’s MUST cancel sessions online before the start of club if your child will not be attending THAT day. This can be done by logging into your booking account, going to the SUMMARY Tab and cancelling the required session.
WHAT IF MY CHILD GOES TO ANOTHER CLUB FIRST?
If coming to us later from ANY other Club, you will need to liaise directly with them to ensure your child is brought to Quackers.
It is very important that WE ARE ALSO AWARE of your child coming from any other club. This can be done by logging into your booking account, going into your SUMMARY Tab where you will see all sessions booked. Click on (+Add notes) next to the session, this will allow you to add notes and then save. This message will go straight to our Quackers team onsite.
CHANGES TO OUR TERMS AND CONDITIONS
You can access a copy of our NEW Terms and Conditions on our new Booking website or by clicking HERE
Please note we reserve the right to not accept a child if we have had no booking details for them, a child that is not registered with us or who does not have on them medication they may need whilst at the club.
A FEW TIPS WHEN REGISTERING
Whilst the Registration process is quite straight forward, we have noticed a couple of areas we wish to draw your attention to.
1. Emergency Contacts - You will be asked for 2 contacts in addition to yourself in order to be able to register. Should you not have 2 extra contacts, please add your own name followed by a number 1 or 2 so the names differ.
2. Drop down boxes - Please ensure you read and answer the following 3 questions carefully as an incorrect answer will delay your booking until Authorised by us.
DOES your child have an EPIPEN, INHALER or other MEDICATION that is prescribed to them. - Medicine at Club
Does your child have any Food or Other Allergies. - ALLERGIES
I consent to any emergency medical treatment necessary whilst my child is at Quackers Out of School Clubs. I authorise the Manager to seek any necessary emergency medical advice or treatment.-Emergency Medical Treatment
3. PASSWORD - During the sign up process you will be asked to create a System Password for login in. This Password replaces the Password emailed to you in the welcome email.
PRICES AND SESSIONS